There is no new system to learn, and Ido not have to bring in technical support to make sure it works. When one of my physical therapists completes a home visit, the patient notes are instantly synchronized with both my practice and the relevant home health care agency. One thing I like about Sookasa is how easy it is to use. The product also allows me to control access to the files, so if a physical therapist leaves my practice, I can remotely revoke access to the patient files stored on their device. Sookasa audits files, allowing me to see who has viewed or made changes to any of the reports. With Sookasa, this is no longer a concern. Without Sookasa, if any of our physical therapists would have accidentally lost or misplaced their mobile device, it would have been a HIPAA breach.
When one of my physical therapists submits a report to a home health care agency, only authorized users can open that report. Sookasa works by encrypting Dropbox files even after they have been shared and downloaded onto a new device. Now, after four months using Sookasa, I have transformed the way we share patient files at my practice.
SOOKASA TECHNICAL SUPPORT SOFTWARE
I quickly realized that a cloud-based file-sharing service, such as Dropbox, could solve my problems, allowing my contractors to instantly share files from their personal devices with the home health care agencies.Īfter some research, I discovered Sookasa (a software product specifically designed to make Dropbox HIPAA-compliant, whether we are sharing or storing patient records. My only other option, for a period, was to fax the records to each agency, which was time-consuming and expensive. However, because these reports contain patient data, I have to transmit them in a way that is compliant with HIPAA.Įach of these agencies has its own electronic medical records (EMR) system, making it nearly impossible to try to interact with all 30. Every time one of the physical therapists conducts a home visit, I need to provide a report back to the home health agency (HHA). One of my longstanding challenges as the owner of a physical therapy center is how difficult it is to quickly and easily share patient files with clients and contractors in a secure way.Īt my practice, nine physical therapists provide care to hundreds of patients for the 30 home health care agencies. I found a solution that solves that problem. However, it was not compliant with Health Insurance Portability and Accountability Act (HIPAA) rules, which put me at risk for a HIPAA violation. By Brent Applebaum, PTĭropbox has made it possible to share patient information securely with my staff of physical therapists and my home care agency clients. Sookasa-finally, a way to make Dropbox HIPAA-compliant.
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